A thorough tenant screening procedure for your Dallas rental home lessens the dangers you might encounter and minimizes potential issues. High-quality tenants are easier to find and place, which makes investing easier and more successful for landlords who want long-term tenants.

Your property is well-maintained by good tenants. They adhere to the conditions of the lease agreement and pay rent on time. They are easy to deal with and have open communication.

If you don’t thoroughly vet potential tenants, you can experience an eviction, property damage, a great deal of worry, and lost money. At Keyrenter North Dallas, we hold tenants responsible and build enduring connections with them before they even move in.

Here are a few points to consider as you establish your screening procedure.

Prescreen Tenants Using a Rental Application

Strategically constructing a rental application form is the first stage in the tenant screening process. All of your tenants should be aware of the regulations and expectations in the application.

Mention that you will do a criminal background check as part of the application process if you don’t accept tenants with criminal histories. If you don’t allow pets or smoking, find out if they have pets and if they smoke before deciding whether to further their application.

person signing a contract

Informing potential tenants about each stage of your screening procedure is important because some may choose not to apply. You’ll save time and effort by letting tenants know what to anticipate right away rather than spending it screening out unsuitable prospects.

Verifying the Employment and Income of a Tenant

Verifying your tenant’s work information is essential to determine whether they are honest about their earnings. The information in the references can then be compared to this. There are ways to tell if a potential tenant is speaking the truth, but desperate renters may fabricate their references.

Getting in touch with a potential tenant’s employer after the rental application has been sent is best. This can be done immediately away to screen the prospects and move on if the applicant doesn’t have enough income.

Depending on the company’s policies, calling a potential employee’s employer is a wonderful way to confirm. Some will ask you to email a specific address or call a particular number to verify your tenant’s employment.

Screen Tenants by Conducting Interviews

Once you have a pool of potential tenants, you should begin interviewing them. You can conduct interviews over the phone or using software such as videoconferencing. Utilize the interview as a chance to learn more about your applicant. Find out who they are.

people shaking hands over a desk

You might enquire about their background and occupation. You can look at their past rental history. Inquire about their prior rental property experience. You might also inquire whether they have any advice for new landlords, particularly on complex issues like accounting for rental properties.

Work with a Property Manager

A qualified, experienced property manager provides significant advantages to the landlord. Property managers ensure you won’t have to waste time on unqualified or unserious applications. Second, a competent and experienced property manager is going to keep abreast of any changes to the laws and rules governing housing discrimination.

They can stop landlords from making simple errors like using discriminatory wording in rental advertisements, which may cost negligent landlords tens of thousands of dollars in penalties and legal fees.

Third, if the property management makes a mistake, they typically have extensive errors & omissions insurance that can shield you from liability if your position as the landlord is affected. It is crucial to take this into account. When interviewing and hiring a property manager, you can ask for the confirmation of error & omissions insurance.

Perform Background Checks

As a property owner, you should carry out background checks on your potential tenants to find out whether they have any criminal histories in the past in order to reduce any hazards while renting out your properties. You can evaluate a candidate’s character and past history.

person looking at checklist

The prospect’s ability to pay rent is a plus, but you also need to ensure that no illegal activity will occur on your property. Background checks give you details about the tenant’s professional background, employment history, potential disputes at the workplace, and discharges. You most definitely do not want your tenant to have a problem with the neighbors.

Establish Your Tenant Screening Criteria

You must develop your tenant screening criteria before you can start the screening process. This will help you avoid bad tenants while protecting the community, current tenants, and neighbors from potential legal action.

You must have a policy in place that provides a strong defense in the event that any tenants or potential tenants accuse you of discrimination. You must demonstrate that your tenant screening standards do not discriminate against particular traits.

Additionally, you must demonstrate that it has procedures to prevent potential discrimination, such as criminal background checks. Your screening criteria can vary between properties, but they must be consistent for every property, which is a significant aspect in this situation.

Make Contact with Two or More Former Landlords

It’s totally possible that a desperate landlord looking to get rid of a tenant can exaggerate how wonderful they are and con another landlord into taking them in. Another common trick is for undesirable tenants to encourage friends or family members to pretend to be former employers or landlords.

person on the phone in a suit

To be on top of the game, you can make intentional mistakes when contacting their former landlords to see if they will correct you. For example, you can change their name or length of tenancy.

Also, you can enquire why they didn’t extend their tenancy for a second year if you are aware from the application that this renter resided in their previous apartment for two years. This will help you determine whether the contact details given are legit.


The greatest method to discover the ideal tenant for your home is through tenant screening, and with Keyrenter North Dallas assistance, you’ll have a complete set of tools for property management that streamline the renting process.

We’ve got you covered everything from accepting applications and selecting renters from your dashboard to drafting and signing leases and accepting and handling payments online.

You can use these tools to gather all the data required for application screening and decision-making. You’ll get thorough credit reports and thorough, dependable background checks. Take the plunge and get in touch with Keyrenter North Dallas if you’re prepared to begin the tenant screening process.